Organizing a Group
We encourage you to apply early because programs fill fast. Be sure to note which are regular or long weekends, and which are for your students' age groups. Also note chaperone and Lead Teacher requirements.
1. Present the information to your students to generate interest.
2. Choose a program date.
3. Poll the students to find out how many are interested in coming.
4. Send a Request for Reservation form to our office.
5. Send the registration, health form and parent letter home with students so they can discuss the opportunity with their parents. Set a deadline for students to return the registration, health form and $50 non-refundable deposit to you.
6. Organize a group of students to work on promoting attendance and raising funds.
7. Determine the possibilities for subsidizing the trip through fundraising.
8. Send all applications, health forms and deposits together to the Village Weekends office. We will then fax you a Confirmation of Registration. Village passports and information for teachers, students and parents will arrive approximately four weeks before the program.
9. Collect remaining fees from students and forward them to the Village Weekends office at least 30 days before the session begins.
10. Meet with participants and chaperones to hand out Village passports and student/parent information. This is a good time to cover Concordia Language Villages policies and discuss meeting places, departure and return times.